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    CASE STUDIES / FROM WORK PROBLEM TO SYSTEM CLARITY

    From an operational problem to a reviewable system.

    We do not begin with screens or feature lists. We begin with what happens in real work, where information breaks and which decisions still lack support.

    Explore project patternsDiscuss your problem

    01PUBLISHING STANDARD

    This page presents solution patterns, not named client results.

    The current data model does not contain client-publication permission, so no client names or unsupported outcomes are published.

    02BEFORE / AFTER SYSTEM ARCHITECTURE

    As each gap closes, the information path becomes traceable.

    This illustrative architecture explains the method rather than a specific client project.

    1. 01 / BEFORE

      Work lives in separate channels.

      Chat, spreadsheets, paper and core systems each hold part of the record.

    2. 02 / GAPS

      Gaps and risks become visible.

      Duplicate entry, missing evidence and manual follow-up are located.

    3. 03 / ARCHITECTURE

      Sources and controls are designed.

      Ownership, evidence and handoffs are defined.

    4. 04 / AFTER

      Information moves and remains reviewable.

      Operations, documents, accounting and reporting follow an explainable path.

    03SOLUTION PATTERNS

    Project patterns used to explore a problem before designing the real system.

    These are not client testimonials or guaranteed results.

    01 / SOLUTION PATTERN / RESTAURANT PROCUREMENT

    Restaurant purchasing and receiving

    Business context
    Daily ingredient purchasing with several owners.
    Current workflow
    Requests arrive in LINE; PO preparation and receiving are tracked separately.
    Information gap
    Open POs, price history and receiving evidence are not in one path.
    Risk or delay
    Duplicate orders, receiving differences and accounting re-entry.
    Designed architecture
    Daily checklist → duplicate check → PO approval → receiving → Odoo.
    Implementation path
    Map items and roles, configure suppliers, test real documents, then activate integration.
    Intended outcome
    A more traceable purchasing and receiving path.
    Next development
    Review analytic accounts, branches and additional integrations.
    02 / SOLUTION PATTERN / SERVICE PROJECT

    From quotation to billing

    Business context
    Service projects with different delivery conditions.
    Current workflow
    Sales, delivery and accounting track status separately.
    Information gap
    Delivery evidence and billing readiness are not visible together.
    Risk or delay
    Late billing, missing evidence and uncertain cash flow.
    Designed architecture
    Quote → Owner → Delivery evidence → Billing checkpoint → Accounting.
    Implementation path
    Define statuses, required evidence, approvals and pending-work reporting.
    Intended outcome
    Clear ownership and evidence for billing readiness.
    Next development
    Add project cost and cash forecasting when data is ready.
    03 / SOLUTION PATTERN / GROWING SME

    Turn memory into workflow

    Business context
    A growing SME where critical work depends on a few people.
    Current workflow
    Approvals and handoffs happen in chat or memory.
    Information gap
    Ownership, waiting state and current version are unclear.
    Risk or delay
    Work stops, duplicates or becomes visible too late.
    Designed architecture
    Request → Owner → Evidence → Approval → System record → Review.
    Implementation path
    Prototype one important process, test exceptions, then expand.
    Intended outcome
    Work becomes assignable and reviewable.
    Next development
    Select ERP or applications after the workflow is confirmed.

    SEE THE INFORMATION PATH

    A problem that looks like a people issue may be an information-path issue.

    Describe the situation, waiting work and missing information.

    Tell the team about the situation